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Define expedients and learn about six ASC 606 practical expedients that can simplify revenue recognition and make compliance easier for your finance team.
How much time does your finance team spend manually tracking contract costs or calculating financing components? That time could be better spent on strategic analysis that drives business growth. The ASC 606 standard provides a way to reclaim those hours through a set of optional, simplified accounting methods. Before you can leverage these powerful tools, you first need to define expedients and understand their purpose. These ASC 606 practical expedients are designed to reduce the cost and complexity of compliance, turning your finance department into a more efficient and forward-looking part of your organization.
Before we can appreciate why ASC 606 practical expedients are so valuable, it helps to understand the word "expedient" itself. It’s a term that carries a lot of weight in business and finance because it touches on the balance between what’s practical and what’s proper. At its core, an expedient is a means to an end—a shortcut or a simplified method used to achieve a goal more efficiently. In the context of accounting standards, these aren't just any shortcuts; they are officially sanctioned methods designed to make compliance less burdensome without compromising the integrity of financial reporting. Let's break down the word's meaning to see why it’s such a perfect fit for these accounting provisions.
At its most basic level, the word "expedient" describes something that is helpful or suitable for a particular purpose. According to Merriam-Webster, it means something is "suitable for achieving a particular end in a given circumstance." Think of it as the right tool for the job at a specific moment. It’s not necessarily the fanciest or most comprehensive tool, but it’s the one that gets the job done effectively and efficiently. This definition applies whether the word is used to describe an action, a plan, or a resource. It’s all about practicality and achieving a desired outcome with the resources and constraints you have.
When used as an adjective, "expedient" describes a course of action that is advantageous or fit for a specific purpose. For example, you might say, "Given our tight deadline, it was expedient to automate the data entry process." Here, the word highlights that the action was a practical and beneficial choice under the circumstances. It implies a focus on utility and effectiveness. The decision is judged by its outcome and its suitability for the situation at hand, making it a word that often appears in discussions about strategy, problem-solving, and operational efficiency.
As a noun, an "expedient" refers to the tool or method itself. It’s a means of attaining an end, often one that is convenient but not necessarily ideal in the long run. For instance, using a spreadsheet for revenue recognition might be a temporary expedient for a startup, but it won't be a sustainable solution as the company grows. In this sense, an expedient is a practical measure or a temporary fix. It’s the "what" you use to achieve your goal, emphasizing its role as a resource or a strategy employed to overcome a challenge quickly.
Here’s where the word gets interesting. "Expedient" has a dual nature; it can be positive or carry a slightly negative undertone. On one hand, an expedient solution can be a clever, resourceful way to solve a problem. On the other hand, the word can imply that a choice was made for convenience or self-interest, possibly at the expense of what is right or just. As Dictionary.com notes, it often suggests something is chosen because it's practical, "sometimes even if it's not the most moral or just choice." This duality makes context incredibly important when you see or use the word.
The negative connotation of "expedient" arises when a practical solution sidesteps fairness or ethical principles. For example, a company might make an expedient decision to cut corners on quality to meet a production deadline. While this action achieves the immediate goal, it could harm the brand's reputation in the long run. This is why, in the world of finance and accounting, it's so important to distinguish between an approved, ethical expedient (like those in ASC 606) and a questionable one. Making smart, compliant decisions is key to sustainable growth, not just finding the easiest path forward. For more on this, check out the insights on our blog.
Understanding a word's history and its relatives can give us a fuller picture of its meaning. The term "expedient" has roots that stretch back centuries, and its family of related words helps illustrate its different shades of meaning. From its Latin origins to its modern-day synonyms, the linguistic journey of "expedient" reveals why it so perfectly captures the idea of a practical, and sometimes controversial, means to an end. This background helps clarify how the term evolved to have the nuanced definition it holds today, especially in professional contexts like finance and law.
The word "expedient" comes from the Latin word *expedire*, which means "to set free" or "make ready." The original sense of the word was about freeing the feet from fetters, which evolved into the idea of freeing someone from a difficulty or obstacle. This origin story perfectly captures the essence of what an expedient does: it provides a way out of a complex or difficult situation. It’s about finding a path forward that is clear and unhindered, allowing you to proceed toward your goal without getting bogged down in unnecessary complications.
To better grasp the meaning of "expedient," it helps to look at its synonyms. Words like "advantageous," "profitable," "advisable," and "convenient" all capture its positive side, highlighting the practical benefits of a particular action. On the flip side, antonyms like "inadvisable," "imprudent," and "unwise" point to its negative potential. These contrasting terms show the fine line an expedient action can walk between being a smart move and a poor decision, depending entirely on the context and the long-term consequences of the choice.
Like many words, "expedient" has a few different forms that you might encounter. The adverb form is "expediently," which you would use to describe an action done in a practical and efficient manner (e.g., "The team acted expediently to resolve the issue"). You might also see adjective forms like "unexpedient" or "nonexpedient," which simply mean that something is not practical or advantageous. Knowing these variations can help you recognize the concept in different contexts and understand the nuances of how it's being applied in a sentence.
Because of its nuanced meaning, "expedient" often raises a few questions. Is it just a fancy word for "fast"? And is it a good thing or a bad thing? These are common points of confusion, but getting clear on them is essential, especially when you're dealing with concepts like the practical expedients in ASC 606. Answering these questions helps ensure that when you use or hear the term, you understand the full scope of its meaning—from its connection to efficiency to its potential moral implications. Let's clear up these common misunderstandings once and for all.
Not necessarily. While an expedient solution is often a quick one, the word's primary meaning is about suitability and advantage, not speed. An action is expedient if it is the most practical way to achieve a goal, whether it's fast or not. For example, taking a longer, scenic route might be more expedient if your goal is to avoid traffic, even though it isn't the fastest path. The term has been used since the 14th century to describe what is advantageous, and while that often aligns with speed, it's the practicality that truly defines the word.
It can be both—it all depends on the context. The word itself is neutral; it simply describes something as being useful for a purpose. However, as the Cambridge Dictionary points out, it often carries an implication that the action might be "morally questionable." When an expedient is a sanctioned, ethical shortcut, like the practical expedients in ASC 606, it's a positive tool. But when it refers to cutting corners or ignoring principles for a quick win, it carries a negative weight. The key is to evaluate not just the convenience of the action, but also its long-term impact and ethical standing.
Navigating ASC 606 can feel complex, but the standard includes some built-in reliefs to make your life easier. These are called practical expedients. Think of them as approved shortcuts that let you simplify your revenue recognition process without compromising compliance. They are designed to reduce the cost and effort of applying the rules, especially in situations where a strict, literal application would be overly burdensome for the value it provides. Using them is optional, but for many high-volume businesses, they are a game-changer for achieving accurate and timely financial closes.
At their core, practical expedients are specific, optional accounting policies you can elect to use when applying the ASC 606 framework. They matter because they directly address common pain points in revenue recognition, saving your team significant time and resources. Instead of getting bogged down in complex calculations for every single contract, you can apply a simplified method that still meets the standard's objectives. This is especially helpful for businesses dealing with a high volume of similar transactions. The goal is to make ASC 606 compliance more manageable without sacrificing the quality of your financial reporting.
The main benefit of using practical expedients is efficiency. They streamline your accounting processes by allowing you to bypass some of the more granular requirements of ASC 606. For example, one expedient lets you ignore the effects of a significant financing component if the contract is a year or less. This means less time spent on complex interest calculations and more time focused on strategic financial analysis. By reducing the administrative load, you can close your books faster, lower the risk of errors, and free up your finance team to focus on activities that drive business growth.
Practical expedients directly impact how you recognize revenue by changing the steps you take. For instance, ASC 606 allows you to account for shipping and handling as a fulfillment cost after the customer has control of a good, rather than treating it as a separate performance obligation. Another popular expedient, the "right to invoice," lets you recognize revenue in the amount you bill the customer, as long as that amount directly reflects the value transferred. These options simplify calculations and are easier to manage with the right data management solution, ensuring your revenue is recognized accurately and on time.
ASC 606 offers several practical expedients, which are essentially shortcuts designed to make the revenue recognition process more efficient. Think of them as optional tools you can use to simplify compliance without compromising the core principles of the standard. Applying these can save your team a significant amount of time and effort, especially if you're dealing with a high volume of contracts. Each expedient targets a specific, often complex, area of revenue recognition, from contract modifications to how you account for sales commissions.
The key is to understand which ones are available and determine if they’re a good fit for your business model. Let’s walk through the most common practical expedients you can use.
When a contract changes, ASC 606 typically requires you to assess whether the modification should be treated as a separate contract or as an adjustment to the original one. This can get complicated quickly. The practical expedient for contract modifications allows you to simplify this process under certain circumstances. Instead of re-evaluating the entire contract from day one, you can account for the change on a prospective basis. This is crucial because assessing modifications involves significant judgment and can directly impact the timing of your revenue. This shortcut helps you manage those changes without getting bogged down in complex retrospective adjustments.
This expedient is a lifesaver for businesses with straightforward contracts. It allows you to recognize revenue in the amount you have the right to invoice, as long as that amount directly corresponds to the value you’ve delivered to the customer to date. For example, if you provide a monthly service for a fixed fee, you can recognize that fee as revenue each month you invoice it. This approach avoids the complexity of estimating progress toward completing a performance obligation. It’s a simple and direct method that aligns revenue recognition with your billing cycle, making it a popular choice for many service-based companies.
Sometimes, there's a long gap between when you deliver a product or service and when the customer pays for it. ASC 606 requires you to account for the time value of money in these cases, which is known as a significant financing component. However, this practical expedient lets you skip this adjustment entirely if the period between delivery and payment is one year or less. This saves you from having to perform complex present value calculations on your transaction prices. It simplifies your accounting process by allowing you to recognize revenue based on the agreed-upon price without adjusting for financing effects on shorter-term contracts.
If your business manages a large number of similar contracts, analyzing each one individually for ASC 606 compliance would be a monumental task. The portfolio method allows you to group contracts with similar characteristics and apply the revenue recognition guidance to the entire portfolio. The catch is that you must reasonably expect that the financial statement effects of this approach won't be materially different from applying the guidance to each individual contract. For high-volume businesses, this is one of the most powerful expedients, turning an overwhelming process into a manageable one by leveraging smart data segmentation.
When you sell physical goods, you often have shipping and handling tasks that occur after the customer has already taken control of the product. ASC 606 gives you a choice: you can treat these activities as a separate promised service or as a cost of fulfilling the contract. This practical expedient allows you to elect to account for shipping and handling as a fulfillment cost. This is generally the simpler option, as it means you can recognize the expense as it's incurred rather than allocating a portion of the transaction price to it as a separate performance obligation.
What about the costs you incur to get a contract, like sales commissions? Normally, you’d have to capitalize these costs and amortize them over the life of the contract. However, this practical expedient lets you recognize these incremental costs as an expense when they are incurred, provided the amortization period would have been one year or less. This is especially useful for businesses with short sales cycles or one-year contracts, as it eliminates the need to track and amortize these assets on the balance sheet, simplifying both your accounting and your data management strategy.
Deciding whether to use practical expedients is a critical step in your ASC 606 compliance journey. While they offer a path to simplification, they aren’t a one-size-fits-all solution. Making the right choice requires a careful look at your contracts, data, and internal resources. Before you move forward, you need to confirm that your business is eligible and prepared to apply these shortcuts correctly and consistently. Let’s walk through the key considerations to help you determine if practical expedients are the right fit for your company.
Think of practical expedients as approved shortcuts within the ASC 606 framework. They are designed to make revenue recognition less burdensome, especially for complex contracts, without compromising the accuracy of your financial reporting. However, you can't just pick and choose them at random. Each expedient has specific criteria. For example, the expedient for significant financing components can only be used if the time between payment and the transfer of goods or services is one year or less. Your first step is to understand what a practical expedient is and then evaluate each one against your specific contracts to see if you qualify. The goal is to simplify your process, not to create inaccuracies.
Once you decide to use a practical expedient, you’re committing to it for the long haul. Consistency is a cornerstone of ASC 606. You must apply the same expedient to all similar contracts in similar circumstances. You can’t use an expedient for one contract this month and ignore it for a nearly identical one next month. You also need to disclose which expedients you’re using in your financial statement footnotes, ensuring transparency for investors and auditors. This decision needs to be made when you first apply the standard or at the inception of a contract—it’s not something you can apply retroactively when it’s convenient.
Even with shortcuts, you can’t escape the need for good data. In fact, reliable data is what makes using expedients possible. For instance, ASC 606 requires you to estimate variable consideration, and you can only recognize that revenue if it's probable that a significant reversal won't happen later. Making that judgment call depends entirely on having accurate and complete historical data. Without a clear view of past sales, returns, and rebates, your estimates are just guesses. This is why having systems that provide a single source of truth is so important. Your ability to pull from different sources is key to applying the rules correctly, which is why seamless integrations with HubiFi are so valuable.
Adopting ASC 606, with or without expedients, is a significant undertaking that requires careful planning. It’s not just an accounting exercise; it impacts your operations, sales processes, and IT systems. Before you commit to a strategy, assess whether you have the necessary resources in place. Does your team have the expertise to interpret and apply the guidance correctly? Do your current systems support the new data and reporting requirements? Compliance demands more detailed accounting processes and often requires new tools. Investing in the right technology and training upfront will save you from costly headaches and ensure you can schedule a demo to see how automation can streamline the entire process.
Deciding to use practical expedients is one thing; implementing them correctly is another. While they are designed to simplify your transition to ASC 606, they don't eliminate the need for careful planning and execution. You’ll still face a few key requirements and potential hurdles along the way. The good news is that with the right approach, you can manage these challenges effectively.
Success comes down to four key areas: maintaining meticulous records, understanding common pitfalls, leveraging the right technology, and ensuring your team is fully prepared. Think of it as building a strong foundation. Without solid documentation and a well-trained team, even the most helpful expedient can lead to compliance headaches. Let's break down what you need to do to put these expedients into practice smoothly and confidently, ensuring your financial reporting remains accurate and audit-proof.
Think of your documentation as the official record of your financial decisions. When you use a practical expedient, you need to clearly document which one you chose, why you were eligible, and how you applied it. This isn't just about satisfying auditors; it's about creating a clear, consistent process for your own team. Strong documentation ensures that your revenue recognition methods are transparent and defensible. After all, compliance with ASC 606 is essential for accurately representing your company's performance, which directly impacts everything from your financial statements to investor confidence. Keeping detailed records shows that you’ve done your due diligence and helps maintain trust with all your stakeholders.
A few common challenges can trip companies up when applying ASC 606. One of the trickiest parts is estimating variable consideration—things like discounts, rebates, or performance bonuses that can change the total transaction price. ASC 606 requires you to estimate this amount, but only if it’s probable that you won’t have to reverse it later. Another hurdle is accurately identifying all the distinct performance obligations in a contract. This is critical because it directly impacts the timing of your revenue recognition. Getting these details wrong can lead to significant errors in your financial reporting, so it’s important to approach them with care and a clear methodology.
If you're still relying on spreadsheets to manage revenue, implementing practical expedients can quickly become a manual nightmare. This is where technology becomes your best friend. The right software can automate complex calculations, ensure consistency, and provide a clear audit trail. An automated ASC 606 software solution can free up your team from tedious data entry, reduce the risk of human error, and transform your finance department into a strategic powerhouse. By centralizing your data and automating these processes, you gain real-time visibility into your financials, which empowers you to make better business decisions and scale with confidence.
Technology can’t do it all. Your team needs to understand the fundamentals of ASC 606 to make the right decisions. Proper training ensures everyone is on the same page, from the sales team structuring contracts to the finance team recognizing revenue. A great starting point is to make sure everyone understands the five core steps of the standard: identifying the contract, pinpointing performance obligations, determining the price, allocating it, and finally, recognizing revenue. A well-informed team is your first line of defense against compliance issues. You can find a detailed breakdown in this ASC 606 implementation guide to help structure your training.
Deciding to use practical expedients isn't just an internal accounting choice—it directly influences how you present your company's financial health to the outside world. From investors and lenders to your own board of directors, stakeholders rely on your financial statements to be clear, accurate, and transparent. Using expedients changes the story your numbers tell, so it's crucial to manage that narrative correctly. This means being upfront about the methods you're using and understanding their ripple effects on your revenue figures, profitability metrics, and overall financial position.
Properly handling these effects is key to maintaining trust and ensuring compliance. It’s about more than just simplifying a process; it’s about upholding the integrity of your financial reporting. When you opt for an expedient, you're making a trade-off between a more complex, precise calculation and a simpler, more efficient one. While this can save your team significant time and effort, it also requires careful communication to ensure everyone understands the basis of your financial results. Think of it as adding an asterisk to your revenue numbers—you need to explain what that asterisk means. Getting this wrong can lead to tough questions during an audit or a loss of credibility with investors. Let's walk through the key areas you need to focus on to make sure your financial reporting is both compliant and clear.
Think of disclosures as the "show your work" part of your financial statements. When you use practical expedients, you have to tell people about it. ASC 606 is very clear on this: companies must disclose the expedients they've used. This isn't just a suggestion; it's a requirement for transparency. You need to explain your accounting policies so that anyone reading your reports can understand how you arrived at your revenue numbers. This information gives context to your financials and helps stakeholders make informed decisions. Failing to disclose this can lead to confusion, questions about your compliance, and a lack of trust from those who rely on your data.
Practical expedients can streamline your accounting, but they don't remove the need for careful judgment. A core principle of ASC 606 is to recognize revenue in a way that avoids significant reversals later on. This is especially important when dealing with variable consideration, like performance bonuses or potential refunds. While an expedient might simplify how you account for contract costs, you still need to accurately estimate the final transaction price. Getting this wrong can lead to restating your revenue, which can damage investor confidence and create a major headache for your finance team. Accurate real-time analytics are essential for making these estimates with confidence and maintaining financial accuracy.
Auditors will absolutely look at how you've applied ASC 606, and that includes your use of practical expedients. To prepare for this, you need to have your documentation in order. If you use any expedients, you should clearly state this in your financial statements. The best place for this is usually in the "Significant Accounting Policies" section, which is often the first footnote, or in the specific notes about revenue recognition. By being proactive and transparent, you make the auditor's job easier and demonstrate a strong command of your financial reporting. This preparation can make the audit process much smoother and reduce the risk of unexpected findings.
Consistency is non-negotiable when it comes to practical expedients. You can't pick and choose when to apply an expedient based on which outcome you prefer. Once you decide to use an expedient for a certain type of contract, you must apply it consistently to all similar contracts. For example, if you use the expedient for contracts that last a year or less, you must do so for every single qualifying contract. This consistency ensures that your financial statements are comparable from one period to the next, which is critical for trend analysis. Having seamless integrations between your systems is a great way to enforce this consistency automatically and avoid manual errors.
Relying on spreadsheets to manage ASC 606 compliance is like trying to build a house with just a hammer—it’s possible, but it’s slow, prone to error, and won’t hold up as you grow. As your business scales and contracts become more complex, manual processes quickly become a liability. The right technology doesn't just make compliance easier; it transforms your finance department from a reactive cost center into a strategic partner for the entire business. Let's look at the key components of a strong tech stack for ASC 606.
If your team is spending more time wrestling with VLOOKUPs than analyzing financial trends, it’s time for a change. Manual revenue recognition is not only tedious but also risky. A single formula error can throw off your financials, leading to compliance issues and poor business decisions. Automated ASC 606 software is designed to handle these complexities for you. It can free your team from manual data entry, improve accuracy, and turn your finance function into a forward-looking powerhouse that drives the business forward. By automating the five-step model, these tools ensure consistency and provide a clear audit trail, giving you confidence in your numbers and more time for strategic planning. You can find more insights on our blog about supporting your financial operations.
Your revenue data probably lives in multiple places: your CRM, your billing system, your ERP, and maybe a few stray spreadsheets. A dedicated data management solution acts as a central hub, pulling all this information together into a single source of truth. This is critical for ASC 606, which requires a holistic view of your customer contracts. By automating complex revenue recognition processes and providing real-time visibility through a centralized data platform, the right solution empowers your organization to scale confidently. Instead of manually reconciling data from different systems, your team gets a clear, accurate picture of your financial health, making it easier to apply practical expedients and manage compliance effectively. This is the core of what we do at HubiFi.
A great data platform can’t operate in a silo. Its real power comes from its ability to connect with the other tools you already use. Seamless integrations with your accounting software, ERP, and CRM are non-negotiable. This connectivity eliminates the need for manual data transfers, which are a major source of errors and inefficiency. When your systems are in sync, data flows automatically, ensuring that everyone is working with the most up-to-date information. A well-integrated solution automates revenue allocation, monitors performance obligations, and simplifies audit preparation by creating a unified, traceable data trail. This means less time spent on manual reconciliation and more time focused on what the numbers are telling you about your business.
Let’s get specific. How does automation actually simplify ASC 606? It takes on the most complex and repetitive tasks that are prone to human error. Think about tracking contract modifications, allocating transaction prices across multiple performance obligations, or calculating commission expenses. Automating these key accounting processes drastically reduces the chance of errors while saving your team hours every month. Instead of manually adjusting schedules for every change, the system does it for you, ensuring compliance is maintained consistently. This level of automation not only makes audits smoother but also provides the real-time data you need to make smart, strategic decisions. If you're curious to see this in action, you can always schedule a demo with our team.
Applying ASC 606 practical expedients can simplify your revenue recognition, but a successful rollout requires more than just picking an expedient and running with it. You need a solid plan to ensure you’re applying them correctly, consistently, and in a way that stands up to scrutiny. Think of it as building a strong foundation before you put up the walls. Without the right processes in place, you risk creating more compliance headaches down the road.
Getting it right from the start involves a mix of strong internal processes, clear documentation, and getting the right people involved. Compliance with ASC 606 is essential for accurately representing your revenue and financial performance, which directly impacts everything from your financial statements to investor confidence. By focusing on a few key best practices, you can implement these expedients smoothly and confidently. This approach not only keeps you compliant but also helps you build more efficient and reliable financial operations for the long haul. Let’s walk through the key strategies that will set your team up for success.
First things first, you need strong internal controls. This means creating clear, repeatable processes that govern how your team applies practical expedients. Your controls should define who is responsible for making decisions, what criteria must be met to use an expedient, and how those decisions are reviewed and approved. This isn't about creating unnecessary red tape; it's about ensuring consistency and accuracy across all your contracts. Strong controls act as your company’s rulebook for revenue recognition, minimizing the risk of errors and ensuring everyone on your finance team is on the same page. This systematic approach is fundamental to maintaining ASC 606 compliance.
If it isn’t documented, it didn’t happen—especially in the eyes of an auditor. A bulletproof documentation process is non-negotiable. For every contract where you apply a practical expedient, you must document which one you used and why you were eligible to use it. This is particularly important for complex areas. For example, ASC 606 requires you to estimate variable consideration to determine the transaction price, so your documentation should clearly explain your methodology. Your goal is to create a clear audit trail that any third party can follow to understand your reasoning and confirm your compliance. Think of it as showing your work on a math problem—it proves you know how you got to the answer.
ASC 606 isn't a "set it and forget it" standard. Your business is constantly evolving—contracts change, new products are launched, and pricing models are updated. Because of this, you need to establish a regular cadence for reviewing your use of practical expedients. You should always consider the availability of relevant data and create a process for the ongoing management and storage of information needed to account for contracts under ASC 606. A quarterly or semi-annual review can help you confirm that the expedients you’re using are still appropriate and that your team is applying them correctly. This proactive approach helps you catch potential issues before they become major problems.
Revenue recognition is a team sport. Your sales team structures the deals, your legal team finalizes the contracts, and your operations team delivers the product or service. All of these activities impact how and when you recognize revenue. That’s why it’s so important to foster collaboration between your finance department and other key teams. Understanding the five steps of implementation—from identifying the contract to recognizing revenue—is crucial for accurate financial reporting, and each department plays a role. When your sales team understands how contract terms affect revenue recognition, they can structure deals that are better for the business both commercially and financially.
Underpinning all of these best practices is a smart data management strategy. You can’t have strong controls, documentation, or collaboration without clean, accessible, and reliable data. Accurately determining performance obligations is critical, as it directly impacts the timing of revenue recognition, and this requires pulling data from multiple sources. Your strategy should focus on centralizing information from your CRM, ERP, and other systems to create a single source of truth for revenue data. With the right tools, you can automate data collection and reconciliation, which frees up your team to focus on analysis instead of manual data entry. HubiFi specializes in creating these kinds of seamless integrations to give you a clear, complete view of your financials.
Are practical expedients just loopholes to get around ASC 606? Not at all. Think of them less as loopholes and more as approved shortcuts. The Financial Accounting Standards Board (FASB) created them knowing that a strict, literal application of every rule would be incredibly burdensome for many companies. They are designed to reduce the cost and complexity of compliance while still upholding the core principle of the standard, which is to recognize revenue when you transfer control of goods or services to a customer.
Do I have to use the same practical expedient for all my contracts? Yes, consistency is key. Once you decide to use a practical expedient for a certain type of contract, you must apply it to all other similar contracts in similar situations. You can't pick and choose on a case-by-case basis to get a more favorable outcome. This consistency ensures your financial statements are reliable and comparable from one period to the next, which is something auditors and investors look for.
What's the biggest mistake companies make when using these expedients? The most common misstep is poor documentation. It’s not enough to just use an expedient; you have to document why you were eligible to use it and how you applied it. Without a clear audit trail, you’ll have a tough time defending your accounting choices during an audit. This lack of documentation often stems from not having strong internal controls or a centralized system to manage the process.
My business has a high volume of contracts. Which expedient should I look at first? For businesses managing a large number of similar contracts, the portfolio method is often a game-changer. Instead of analyzing every single contract individually, this expedient allows you to group contracts with similar characteristics and apply the revenue recognition rules to the entire group. This can save an enormous amount of time, provided you can reasonably expect the outcome to be the same as if you had analyzed each contract one by one.
Can I really manage these expedients with just spreadsheets? While it might be technically possible for a very small business with simple contracts, it's not a sustainable strategy for any company that plans to grow. Spreadsheets are prone to human error, lack a clear audit trail, and make it incredibly difficult to maintain consistency. As your contract volume and complexity increase, relying on manual processes becomes a significant compliance risk. Automated software is built to handle these rules, ensuring accuracy and freeing up your team for more strategic work.
Former Root, EVP of Finance/Data at multiple FinTech startups
Jason Kyle Berwanger: An accomplished two-time entrepreneur, polyglot in finance, data & tech with 15 years of expertise. Builder, practitioner, leader—pioneering multiple ERP implementations and data solutions. Catalyst behind a 6% gross margin improvement with a sub-90-day IPO at Root insurance, powered by his vision & platform. Having held virtually every role from accountant to finance systems to finance exec, he brings a rare and noteworthy perspective in rethinking the finance tooling landscape.
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